Privacy Policy

Last Updated: June 19, 2026

1. Introduction

VoiceMail is a Chrome extension for Gmail that allows users to speak naturally into their microphone and generate polished email drafts using AI. This Privacy Policy describes how VoiceMail collects, uses, and protects your information when you use our extension and related services.

2. Information We Collect

When you use VoiceMail, we may collect or process the following:

  • Google Account Information: If you sign in, we may receive your email address and basic profile information from Google.
  • Speech Transcripts: Your speech is transcribed locally in your browser. The resulting text transcript is sent to our servers for AI processing.
  • Generated Email Drafts: The email content generated from your transcripts.
  • Usage Analytics: Basic anonymous analytics such as feature usage and errors.
  • Technical Information: Browser type, extension version, and error logs necessary for service operation.

3. How We Use Information

  • To generate email drafts from your spoken input.
  • To improve service reliability and performance.
  • To troubleshoot technical issues.
  • To provide user support when requested.
  • To improve product functionality and user experience.

4. AI Processing

VoiceMail uses third-party AI providers to generate email drafts from your speech transcripts. Your text transcript and relevant context (such as recipient type) are sent to an AI service for processing. Audio is never sent to our servers — speech recognition occurs entirely within your browser.

5. Data Sharing

  • VoiceMail does not sell your personal data.
  • VoiceMail does not share your data for advertising purposes.
  • Data is only shared with service providers required to operate the service (such as AI processing and hosting infrastructure).

6. Analytics

VoiceMail may collect anonymous usage analytics to understand how the product is used and improve functionality. Analytics data does not include the content of your emails, transcripts, or recipient information.

7. Data Retention

Speech transcripts and generated email drafts are processed in real time and are not persistently stored on our servers after delivery. We retain data only as long as reasonably necessary for service operation, support, security, and legal obligations.

8. Security

We implement reasonable technical and organizational safeguards to protect your information. All data transmitted between the extension and our servers is encrypted using HTTPS. Audio processing occurs locally in your browser and is never transmitted externally.

9. User Rights

You may contact us at any time with questions about your data. You can stop all data collection by uninstalling the VoiceMail extension from your browser.

10. Children's Privacy

VoiceMail is not directed toward children under the age of 13. We do not knowingly collect personal information from children under 13.

11. Changes to This Policy

We may update this Privacy Policy from time to time. Changes will be indicated by updating the "Last Updated" date at the top of this page.

12. Contact

If you have questions about this Privacy Policy, contact us at: support@voicemail-extension.com